Director of Finance and Administration

Location Name: 
Istanbul, Turkey
Closing Date: 
August 19, 2019

 

Location

Istanbul, Turkey

Duration

Full-time Position,12-month contract

Context

Founded in 2004, Building Markets is an award-winning nonprofit that creates jobs and encourages economic growth in crisis-affected countries by connecting competitive local small and medium-sized enterprises (SMEs) to supply chains and investment. Through this approach, the organization has built a network of more than 23,000 verified SMEs, assisted them in winning over $1.3 billion in contracts, and helped create over 70,000 jobs in countries like Afghanistan, Haiti, Timor-Leste, and Liberia. Building Markets is headquartered in New York City and currently operates programs in Jordan, Myanmar and Turkey. For more information, please visit www.buildingmarkets.org and https://entrepreneurs.buildingmarkets.org 

Job Summary

Under guidance from Building Markets Headquarters (HQ), and in close collaboration with the Country Director, the Director of Finance and Administration will oversee the critical operating functions of the work of Building Markets and its local partners in Turkey, including administration, finance, human resources management, procurement, and logistics. This incumbent is primarily responsible for ensuring 360-degree compliance for the work of Building Markets and its partners within Turkey, and ensuring on time reporting, record keeping, and management of all in-country finance related issues. To do this, the incumbent will ensure that all necessary systems, policies and procedures are updated and aligned with organizational and donor policy, applied evenly, understood, and implemented in all locations and among all Building Markets partners and sub-grantees in Turkey. 

This is an outstanding opportunity for a finance professional with experience ideally gained through both nonprofit and corporate settings. Successful candidates will have a proven track record, experience managing United States Government grants, accounting certification or the equivalent, and proficiency in the Turkish market.

Responsibilities and Duties

Finance

  • Prepare monthly financial reports, ensuring all supporting documentation is in place;

  • Overseeing all monthly entries into the organization’s accounting systems (Quickbooks Online and SmartSheet);

  • Oversee in-country grant operational budget lines and provide analysis as requested;

  • Produce content for new budgets covering operational requirements and oversee in-country procurement budgeting;

  • Support audits of program projects as required;

  • Optimize funds and resources allocated to the implementation of the programs.

Policies, Procedures, and Coordination

  • Liaise with Donors as needed, and under the direction of the Country Director and HQ, on financial reporting and budgeting.

  • Ensure functional operational support is in place in all sites to achieve results across project outcomes for Building Markets and its partners or sub-grantees;

  • Implement Building Markets operational policies at a national level in Turkey;

  • Regular review of operational policy manuals of Building Markets Turkey to ensure they are current and in line with host-country regulations and Building Markets’ policy. Reviews and recommended changes will be tracked changed and proposed to Building Markets Program Director;

  • Responsible for enforcement of all financial, HR, and compliance policies among Building Markets Turkey team and its partner organizations in Turkey;

  • After start-up, conduct quarterly internal audit checks to ensure all systems, policies, and controls supporting program implementation are being adhered to; 

  • Facilitate project operational planning, including recruitment and procurement, and be familiar with sub-grantee work plans, and with monitoring, evaluation, accountability and the learning (MEAL) framework;

  • Lead and coordinate regular meetings with partner finance departments;

  • Anticipate, analyze and alert the Turkey Country Director and Building Markets Program Director regarding all risks related to operational activities including programmatic, security, and financial through regular meetings and monthly internal reporting.



Leadership

  • Serve as member of the management team and participate in organizational-wide problem-solving and decision-making.

  • Train and induct staff on relevant policies. This includes onboarding new staff and regular (re)training sessions on updated policies, other changes, or general reviews.

  • Manage and supervise Country Office financial and HR teams.

  • Maintain strong working relationship with the organization’s banks and auditors.



Administration and Human Resources

  • Ensure all paperwork required for financial and HR transactions are documented and archived;

  • Ensure the recruitment process is efficient, transparent and well managed in accordance with Building Markets’ policies and procedures;

  • With Country Director, ensure operational staff have annual performance plans and evaluations;

  • Review national staff salaries and benefits and recommend adjustments when needed;

  • Serve as focal point for investigation into policy violations, accusations of misconduct, and advise Country Director;

  • Identify areas of staff expertise in finance and HR that require strengthening, and provide appropriate training, with a goal of contributing to staff retention; 

  • Ensure necessary support for the functioning of the office is in place.

 

Security 

  • Serve as security focal point for the country program by coordinating with local partners and attending meetings and gathering relevant information;

  • With the Country Director and HQ, verify that country logistics and security policies are appropriate, documented, disseminated, and required monitoring processes are regularly tested and effective (e.g. emergency call trees, security plans).

  • Support the Country Director in troubleshooting specific security incidents;

  • Ensure staff and focal points from partner organizations are trained in basic security procedures considering also humanitarian principles; 

  • Ensure all office spaces (Building Markets and local partners) are safe and secure.



Representation

  • Serve as officer-in-charge for Country Director, providing representation duties when required;

  • Provide staff management and oversight duties in absence of Country Director.

Reporting Lines

Reports to the Country Director in Turkey and functionally to the head of finance at Building Markets HQ.

Required Qualifications and Education

  • Degree in Finance, Accounting or Business Administration;

  • Extensive senior management experience providing oversight for multi-million dollar portfolios;

  • Strong experience in nonprofit accounting and managing complex financial systems and reporting requirements;

  • Experience managing US Government grants required;

  • Fluency in English and Turkish required (both written and spoken);

  • Demonstrable successful experience managing teams effectively, with strong interpersonal skills – including ability to constructively receive and provide critical feedback;

  • Demonstrable experience directing and implementing new systems, processes and technology to enhance internal operations and program effectiveness;

  • Experience managing audits;

  • Highly organized, strong work ethic, and impact driven.

Desired Qualifications

  • Worked in the field of International development;

  • Arabic language skills.

Travel

  • Possible travel in Turkey and to HQ.

Compensation

  • Salary commensurate with experience

Applications

Interested candidates are invited to send a CV/Resume, cover letter, and three professional references by email to vacancies@buildingmarkets.org not later than August 19, 2019.  The subject line must read “002-Director of Finance and Administration - Turkey”.  Incomplete applications will not be considered. Only local candidates may apply.