Request for Proposal: Improving Access to Information and Transparency in the Recycling Sector

Location Name: 
Yangon, Myanmar
Closing Date: 
September 30, 2019

 

Request for Proposal (RFP) No.:

  • UG-2019-28224-08

Issuance Date:

  • 30 August 2019

Deadline for Questions:

  • 21 September 2019

Closing Date:

  • 30 September 2019

Closing Time:

  • 23:59 Yangon Local Time

Method of RFP Submission:
Submit via email to:

Subject Line:

  • Price quote for UG-2019-28224-08

Preferred currency of quotation:

  • United States Dollars (USD)

Tax on Price Quotation:

  • Must be inclusive of VAT and other applicable indirect taxes

Conditions for Release of Payment:

  • Services as per contract deliverables

Period of Validity of Quotes starting on the Submission Date:

  • 60 Days

Evaluation Criteria:

  • Technical proposal 25%
  • Portfolio 25%
  • Project timeline 20%
  • Price Quote 15%
  • Client references 15%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Who We Are

Building Markets is an award-winning non-profit organization that creates jobs and encourages economic growth by finding, building and connecting competitive local small and medium-sized enterprises (SMEs) to supply chains, investment, and growth opportunities. We have built a network of more than 24,000 verified SMEs, assisted them in winning over $1.3 billion in contracts, and helped create over 69,000 jobs in some of the world’s most challenging environments. Building Markets is headquartered in New York City. For more information visit www.buildingmarkets.org.    

Background

Myanmar has one of the fast-growing urban consumer markets in Asia. As a result, volumes and types of waste materials are skyrocketing, and will soon become a major environmental and health concern for the entire country. While the waste management and recycling industry is already decently structured and supply chains are mostly organized around the private sector, it lacks the fundamentals necessary to evolve, modernize, and keep pace with the complexity of changes and new challenges.

Building Markets’ current initiative in Myanmar supports Myanmar’s transition to zero-waste consumption by empowering micro, small and medium-sized enterprises (MSMEs) across the waste and recycling value chain in Yangon, Mandalay, and Mawlamyine. To achieve this, Building Markets has conducted extensive market research surveys and focus groups to better understand the challenges and opportunities in this sector. Currently, the program is offering tailored training to business owners and a mentoring program will launch in the coming months. In addition, Building Markets is hosting networking and awareness raising events to engage both the business community and the public about the importance of this industry.

To complement this ongoing program, Building Markets is planning to incorporate a viable system for increasing access to information for buyers and suppliers in Myanmar’s recycling sector. Currently, MSMEs in the recycling sector have reported limited access to market information, which inhibits operational efficiency and competitiveness for MSMEs that are unable to meet demand, and subsequently unable to negotiate competitive rates. Additionally, the recyclable waste market is not stable – demand and price fluctuate seasonally, compounded by external factors, such as China’s ban on importing foreign recyclables. Buyers and suppliers do not operate in a transparent, formally structured market, creating barriers to building business capacity.

I. Scope of Work:


Task Description

Building Markets seeks a qualified supplier to design and build a viable system to improve transparency and access to information on recyclable material pricing, potential buyers, partnerships, new technology, and innovation in the sector. Ideally, the proposed solution will help connect entrepreneurs in the value chain and provide them with information that is currently unavailable. This system should be easily accessible to business owners in Myanmar and should consider the need for businesses to work with international buyers to export their products.

This system should be scalable for nationwide impact and should be sustainable with limited management or oversight required. The system may include a technological solution, such as a customized smartphone application, but it is not required. Ultimately, the solution proposed should fit current behavior patterns of entrepreneurs in this sector and improve their access to information on the industry. The proposed solution should not require significant behavior changes in order to create impact.

Interested suppliers should include a means of tracking analytics/impact of the solution in their proposal (can be anonymized or user-specific).

Selection Criteria

The ideal supplier on this project is an agency or individual responsive to our specific needs, providing bespoke solutions rather than reconfigured templates. A well-established portfolio and list of customer references will aid the selection process.

Note that while Building Markets prefers to work with a single supplier, the organization also reserves the right to divide this tender and work with multiple service providers based on comparative advantage and past performance. Potential suppliers are encouraged to highlight areas of relative expertise when submitting their offers.

In additional to specifying the technical aspects of the supplier’s offer, submitted proposals must also include a detailed cost proposal and budget based on Building Markets Budget Template (attached). Cost proposals should not exceed $7,500 USD and must be inclusive of VAT and all applicable taxes.

Prospective suppliers will be evaluated according to the following criteria:

  • Technical proposal that is responsive to the Scope of Work 25%
  • Portfolio of relevant or similar work 25%
  • Project timeline 20%
  • Detailed cost proposal and budget 15%
  • Client references 15%

  

II. Terms and Conditions


General Terms and Conditions

Building Markets will review all quotes and score them based on the above criteria. Preferred and backup suppliers will be selected, after which a contract will be signed between the two parties. A Firm Fixed Price (FFP) contract will be awarded as a result of this RFQ. Under a FFP contract, the supplier agrees to deliver the product(s) and services(s) called for at the negotiated firm fixed price. The FFP contract will thus not be adjusted on the basis of the supplier’s actual costs incurred in performing the contract, which means that the supplier assumes all cost risk of contract performance.

Building Markets is not bound to accept any quotation, nor award a contract/ Purchase Order, nor be responsible for any costs associated with the preparation and submission of a quotation, regardless of the conduct or outcomes of the selection process.

Building Markets reserves the right to accept or reject any Proposal, to render any or all Proposals as non-responsive, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected supplier, or any obligation to inform the affected supplier(s) of the grounds for Building Markets’ action. Building Markets shall neither be obliged to award the contract to the lowest price offer.

Conflict of Interest

Building Markets takes special care to comply transparently and accountably with all domestic and donor regulations, and international laws applicable to the countries where it operates.

Any attempts or suspicion of misconduct to influence the integrity of the procurement process, whether by Building Markets personnel or outside suppliers, will be investigated to the fullest extent. By submitting your price quotation, you accept to immediately declare any potential conflict of interest, even if cursory or unintentional, upon becoming aware of such for immediate internal review by the organization. Failure to declare such conflicts of interest, even if accidental, may result in litigation.

Non-disclosure Agreement and International Compliance

By submitting your price quotation, you agree that in the event of being selected to undertake this project, any team members involved in the development of said project are willing to sign a non-disclosure agreement to maintain confidentiality of data involved in website population.

You also agree to sign anti-terrorism and anti-fraud declaration forms, and have your name searched against an international database conducting terrorism background checks. There is no additional burden to you as a supplier; only consent is required.

 

III. Submission Instructions


Any questions regarding proposal submissions must be submitted to Building Markets no later than 21 September 2019. Questions should be emailed to myanmar@buildingmarkets.org

Prospective suppliers must submit the following documents no later than 30 September 2019 for consideration: 

  • Your Proposal, including:
    • Technical component specifically addressing the requirements listed under “I. Scope of Work”      
    • Earliest available start date to commence work;
    • Detailed timeline and schedule of work;
    • A detailed budget follow Building Markets Budget Template in United States Dollars (USD), inclusive of VAT and applicable indirect taxes;
    • NOTE - The technical proposal, timeline, and quote should be maximum 5 pages in length.
  • Portfolio of previous similar work;
  • Minimum one past client reference including the Client name, Client Organization, Preferred Contact information - Phone/ Email and brief description of services provided.

Please send your quote, preferably in English, to myanmar@buildingmarkets.org with the subject line “Price quote for UG-2019-28224-08” no later than 30 September 2019 (23:59 Yangon time).    


Questions and Responses

  1. May we assume that the content of the product will be provided by Building Markets?

    Depending on the solution being proposed, prospective offers should state any assumptions clearly in their technical and cost proposals. In this case, if proposing a digital solution, yes, the offeror may assume that content management will be the responsibility of Building Markets, however please ensure to clearly state this assumption in the technical and cost proposals respectively. 

  2. In terms of the scope of work, there is no mention about the functionality of the project. Is it up the the supplier's recommendation?

    Building Markets is not prescriptive with regards to the functionality of proposed solutions. Prospective offerors are encouraged to propose creative and innovative solutions that respond to the Scope of Work in the RFP. Please note that the budget ceiling for proposed solutions should not exceed USD 7,500, inclusive of VAT and any applicable taxes.

  3. Should hosting / domain and website maintenance be included in the scope of work? 

    As mentioned previously, prospective offers should state any assumptions clearly in their technical and cost proposals. This may also include, for example what prospective offerers consider to be outside the scope of any proposed solution, as relevant.

  4. Should the solution be in two languages?

    For digital and non-digital solutions, prospective offerers are encouraged to reflect a dual English-Myanmar language system in their technical and cost proposals.